Introduction

The Research Collection is an ETH-Library service and ETH Zurich's publication platform. It offers the following features:

  • Publication database The Research Collection is a comprehensive database that registers the publications produced at ETH Zurich. It is the source for publication lists
  • Open access repository The Research Collection is the instrument for implementing ETH Zurich's open access policy. It enables members of ETH Zurich to publish academic full texts outside traditional publishing.
  • Research data archive The Research Collection acts as a publication platform and digital archive for all kinds of research output. Members of ETH Zurich can  
    • Publish research data as an independent publication
    • Publish research data as supplementary material for an article, dissertation or other text
    • Share research data with colleagues or a research group
    • Deposit research data for archiving purposes

Contents

  1. The Research Collection contains publications and other research output by members of staff and selected works by students from ETH Zurich (see List publication types).
  2. New references are imported from bibliographic databases (currently Web of Science and Scopus) once a day. Moreover, members of staff at ETH Zurich can enter new research output independently at any time.
  3. Research output that members of staff published before they joined ETH Zurich is marked accordingly in the metadata. 
  4. A digital object in the Research Collection might be an original work or a self-archived copy of an already published work.

Access and re-use

  1. Anyone can access bibliographic data (metadata) in the Research Collection.
  2. Publications and research data can either be accessed via a digital object available in the Research Collection or via a link on an external publisher's website/repository.
  3. The following options are available to access the digital objects:
    • Open access: freely accessible
    • Embargoed: freely accessible after a stipulated embargo
    • ETHZ users: accessible for registered users from ETH Zurich
    • Selected users: only accessible for a particular group of users defined by the submitter
    • Closed access: only deposited for archiving purposes and only accessible for administrators
  4. It is possible to apply to access research data with access restrictions. ETH Library forwards release applications to the work's copyright holder, provided that he or she is still employed by ETH Zurich.
  5. A full-text search browses the contents of all documents regardless of access rights. Documents with restricted access are also searched.
  6. If no special end user licence is stipulated, the users may download and save the objects on offer free of charge for their own private use and for non-commercial purposes. Other uses are only possible with permission from the copyright holders.
  7. Metadata can be re-used without prior consent.

Responsibility for the content/quality standards

  1. The authenticity and academic quality of the full texts and other digital objects are the sole responsibility of the copyright holders.
  2. The copyright holders agree to observe the ETH-Zurich Compliance Guide and the ethical standards stipulated in the Guidelines for Research Integrity at ETH Zurich.
  3. The electronic version of a submitted examination paper (Habilitation Thesis, Doctoral Thesis, Master or Bachelor Thesis) must correspond to the printed version accepted by the examination boards.  
  4. Semester, Bachelor and Master Theses will only be published with the consent of the supervisor.

Data entry and scope of the work's utilisation

  1. All members of staff at ETH Zurich are entitled to enter bibliographical references in the Research Collection.
  2. Full texts and research data have to be uploaded by the copyright/rights holder or an authorised representative.
  3. In accordance with the ETH Zurich's open access policy, members of ETH-Zurich staff are required to publish their research results in a freely accessible way. Thus, publications can be submitted using the open access mode – if necessary, applying an embargo.  
  4. When submitting research data, the access modes ETHZ users, selected users and closed access (see above) can be selected.
  5. If requested, Bachelor and Master Theses can be submitted for archiving purposes (closed access).
  6. Doctoral Theses are published based on the Ordinance on Doctoral Studies from 1 July 2008 (status on 1 November 2013) and their Implementation Provisions from 17 October 2013 (status on 1 November 2013).
  7. Habilitation Theses are published based on the Habilitation Ordinance from 2 June 2004 (status on 1 August 2008).
  8. ETH Library receives permission to publish and/or archive the digital object in the Research Collection. It is authorised to save and archive the object and the associated metadata on ETH Zurich's servers, extract summaries of examination papers, alter and/or enrich the object's metadata and pass it on to third parties, and take measures for long-term, digital archiving, including migration into new file formats.
  9. Rights holders can stipulate how their works are allowed to be re-used by publishing them under a Creative Commons licence or an Open Source licence. ETH Library explicitly recommends choosing this kind of licence. The licence selected must be integrated in the work. Moreover, it appears on the landing page.
  10. ETH Library offers the publication and archiving of data up to 1 TB per research group as a free service.

Internal processing procedure and copyright checks

Content-related changes to bibliographical data and digital objects

  1. Changes to bibliographical data can be requested via the button "Suggest edit".
  2. To guarantee citability, content-related changes to full texts and research data that have already been published are not possible. 
  3. New versions of full texts and research data that have already been published can only be uploaded by the rights holders/authorised people and linked to the earlier version published. The same goes for errata and corrigenda.
  4. After the electronic version of an examination paper (Bachelor or Master Thesis, Doctoral Thesis, Habilitation Thesis) has been submitted and published via Research Collection, it can no longer be exchanged. It is only possible to add errata or corrigenda to the work.

Restriction of the accessibility of objects and retention periods

  1. In principle, digital objects that have already been published are not deleted from the Research Collection. In exceptional cases, a digital object's accessibility can be restricted if evidence is provided.  
  2. ETH Library takes such an exception into consideration if evidence of one of the following issues is provided: 
  3. Applications to restrict accessibility are to be made to: research-collection@library.ethz.ch
  4. If there is a justified exception, the digital object is placed on Closed access. The landing page with the bibliographical information on the object remains freely accessible and indicates the date of and reason for the change.
  5. For research data, a restricted retention period of ten or 15 years can be agreed. ETH Library reserves the right to delete digital objects once the stipulated retention period has elapsed without further consultation.

Long-term archiving

  1. All objects available in the Research Collection are saved unchanged and stored long-term in the ETH Data Archive.
  2. Where possible, the usability of data available in a standard file format is guaranteed for the long term. The selection of suitable formats facilitates this process. See the File-format recommendations for archiving.
  3. Data that enters the ETH Data Archive from the Research Collection is only accessible there for library staff members.

Technical operation

  1. The Research Collection's IT platform is operated by ETH Library's IT Services in collaboration with ETH Zurich's IT Services. Application and infrastructure updates are made within the scope of announced maintenance windows. The technical operator strives to ensure that the platform works properly around the clock (best effort), but guarantees neither the uninterrupted usability nor accessibility of the platform, nor is liable for technical transmission delays or breakdowns.
  2. The operator reserves the right to change or discontinue Research Collection functions without prior notice, if required by operational necessity. Moreover, the operator is entitled to assign operational, development or support services to third parties in part or in full at any time with or without giving reasons.